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 LITA Membership LITA Interest Groups Authority Control (LITA/ALCTS) 2005 Annual Meeting Minutes
Authority Control in the Online Environment Interest Group (ACIG) Present: Linda Ballinger (vice-chair/chair elect), Linda Behrend, Ann Della Porta, Anaclare Evans (ML/Series and Local Systems), Stephen Hearn (secretary), Margaret Kaus (MLA Authorities Subcommittee liaison), Shannon Hoffman (ML/Subjects), Qiang Jin (past chair), Tom Larsen, Mary Mastraccio, John Reese, Jenn Riley, Sandy Roe (ML/Names), Mark Scharff (ML/Uniform Titles), Manon Théroux (chair), Kayla Willey. 1. Election of Officers Linda Ballinger becomes the new ACIG chair after the 2005 Annual Conference; Manon Théroux becomes past chair. Mark Scharff continues to serve as member-at-large for uniform titles. Elections were held for the remaining positions. Results were as follows: vice-chair/chair-elect: Sandy Roe Each position carries a two-year term that begins right after the 2005 Annual Conference, with one exception: Tom Larsen's position ends in 1 year as he is taking over for Anaclare Evans in the middle of her term. The vice-chair/chair-elect will serve as vice-chair during the first year (2005-2006) and chair during the second year (2006-2007) and will be responsible for submitting a program proposal for the 2007 Annual Conference. The secretary records minutes at business meetings and submits summaries of conference programs/presentations. The members-at-large keep current on activities relating to their areas of expertise and assist the chair with program planning and preparation. 2. Status of ALCTS Interest Group Petition ACIG has long been a LITA interest group and an ALCTS CCS discussion group. When ALCTS decided to allow the formation of interest groups, ACIG decided to submit a petition to become an ALCTS CCS interest group. Manon submitted the petition on May 12, 2005, and was told it would be discussed at the ALCTS Organization & Bylaws committee meeting (which meets at the same time ACIG does). Barbara Eden, the committee chair, said she did not anticipate any problems for approval. If accepted, we will be able to sponsor programs as an ALCTS group (not just as a LITA group). There will be no need to submit proposals for joint LITA/ALCTS programs to the ALCTS Program Committee unless want ALCTS to be the "primary sponsor". If we do want ALCTS to be the primary sponsor, we will first have to get approval from the ALCTS CCS Executive Committee before going to the ALCTS Program Committee. [Post-meeting update: At the Organization and Bylaws Committee, it was determined that petitions for ALCTS interest group status are not supposed to go to Organization and Bylaws; instead division-level interest group petitions are supposed to be approved by the ALCTS Board and section-level interest group petitions are supposed to be approved by the specific section. Since we would be an ALCTS CCS interest group, rather than an ALCTS interest group, we only need the approval of the CCS Executive Committee. The CCS Executive Committee will vote on the ACIG petition via e-mail and let us know of their decision.] 3. LITA Interest Group Renewal in 2006 New procedures are being established for the renewal process. Chairs used to have to get 10 LITA members to sign a petition. Under the new simplified procedures, we would assess interest in the group's renewal prior to Midwinter by soliciting comments via our website, e-mail, or other virtual communication. If the response is good, would need only 2 signatures on the renewal form (chair and vice-chair). Note: when renewing in 2006, we will want to ask LITA to change our name to "Authority Control Interest Group" and to change the name of the "ad hoc chairs" to "members-at-large" following what we proposed when petitioning for ALCTS interest group status. 4. Meeting Times for 2006 Annual and Midwinter Conferences New ALA schedules for 2006 are much more structured with time-slots no longer than 2 hours, separated by mandatory half-hour breaks. Our annual program should not be affected but our Midwinter meeting will be. It looks like we can request back-to-back slots. We tentatively agreed to request both 1:30-3:30 pm and 4:00-6:00 pm, allowing 2 hours for our managed discussion and 2 hours for our business meeting (we wouldn't need the full 2 hours for the business meeting and could leave early). We will try to ensure that we get the same room for both meetings. If we cannot, we might look into having the business meeting at a separate time. 5. Program Proposal for 2006 Annual Conference Linda discussed her program proposal for ALA Annual 2006 with the group, working title "Questioning authorities: expanded and non-traditional approaches to authority control." Areas to explore would be archival and museum use of authorities, vernacular vs. Romanized authorities, e-commerce and website vocabulary control, and the incorporation of folksonomies into bibliographic access. Linda will present the program proposal to the LITA Program Planning Committee on Monday. [Post-meeting update: The proposal was approved]. 6. Topics/Speakers for 2006 Midwinter Conference Linda will invite reports for the ACIG Midwinter managed discussion from Library of Congress, RLG, OCLC, and authority service vendors. Other potential areas of interest: Innovative Interfaces Inc.'s FRBR implementation, developments in drafting Resource Description and Access (RDA, formerly AACR3), OAI harvesting of LC authority records. 7. ACIG Bibliography Project Anaclare reported that her students are continuing to write abstracts for the articles identified for the ACIG authority control annotated bibliography. She noted that ACIG would need to be an ALCTS interest group to publish the bibliography through ALCTS. 8. LITA 40th Anniversary Next year will be LITA's 40th anniversary. LITA welcomes suggestions for making it a successful anniverary year. Ideas may be sent to: Lynne Lysiak |
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