Home   The Young Adult Library Services Association (YALSA) Handbook

YALSA Handbook

Table of Contents
   

Forms
Policies & Organizational Guidelines
Guiding Documents
History
Meetings
Governance

• Officers
• Board Members
• Chair and Convenor Resources
• Advisory Board, Committee, Jury & Taskforce Members

Procedures for Planning a Conference Program
Office Staff
Publication Resources
Awards and Grants Applications & Forms
Podcasts

Forms

Here is a quick reference to the most commonly used forms:

• Pre-conference report for Chairs
• Post-conference report for Chairs
• Discussion/Interest Group report for Discussion and Interest Group Convenors
• Program Form A (preliminary program proposal), program Form B (final program proposal)
• Request for Board Action
• Publication Proposal
• Request for payment (reimbursement PDF)
• Request for Materials (if you are giving a presentation, let YALSA provide you some handouts!)
• YALSA Nominating Form
• Petition for YALSA Nomination (PDF)
• Petition for Discussion or Interest Group (Word Doc)
• Process Committee, Jury, and Task Force Volunteer Form 
• Selection Committee Volunteer Form
• Wiki Application

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Policies & Organizational Guidelines

• Fees and Honoraria Policy
• YALSA Bylaws (PDF)
• Travel Policy
• Web Site Vision and Statement of Purpose
• Use of Division Name
• Web Site Criteria
• Sponsor and Vendor Participation Policy
• Virtual Member Policy
• Members Only Website Policies and Procedures
• YALSA Electronic Discussion List Policies and Procedures
• YALSA Blog Policies
• Awards Committees Conflict of Interest Policy
• YALSA Board Conflict of Interest Disclosure Statement
• YALSA Leadership Endowment Guidelines (PDF)
• Youth Participation Guidelines (also available in PDF)

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Guiding Documents

• Vision
• Mission Statement
• YALSA Program Goals in Priority Order
• YALSA Strategic Plan (PDF)
• YALSA Business Plan (PDF)
• Research Agenda

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History

• Brief History of YASD
• YASD: A Narrative History from 1976-1992
• YALSA History from 1992-2000
• YALSA Committee History

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Meetings

• How To Plan and Run a Meeting
• Request for Board Action
• Motion Form (PDF)
• Rules for ALA/YALSA Board of Director Meetings
• Guidelines for Board Member Meetings
• Sample Format: Committee Meeting Agenda (also available in PDF)

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Governance

Officers   

• Duties and Responsibilities of the Officers, including President, Vice President/President-Elect, Past President, Councilor, and Fiscal Officer

Board Members   

• Duties and Responsibilities of Board Members  
• YALSA Board Conflict of Interest Disclosure Statement
• YALSA Board Member Contract (PDF)

Chair and Convenor Resources   

Information for chairs of committees, task forces, and juries, as well as convenors of intereste and discussion groups.

ALA & YALSA Resources for Member Groups
Effective Committees: The Basics (also available in PDF)
Chair Transition Checklist (PDF)
Duties and Responsibilities for Chairs  (also available in PDF )
• Job Description for Chairs
• Marketing for Member Groups (also available in PDF)
• Request for Payment
• Observer Information Form
• Sample Letters to Supervisors of Group Members
• Local Arrangements Committee Guidelines
• Nominating Committee Guidelines
• Web Site Guidelines
• Web Site Checklist
• Wiki Application
• Youth Participation Guidelines (also available in PDF)
• "Midwinter'09 Chair Prep" Conference Call
• Chair Resources Wiki

Advisory Board, Committee, Jury & Taskforce Members   

• Job Description for Members (includes advisory boards, committees, juries and taskforces)
• General Information
• Member Group Volunteer Form (includes volunteering for  advisory boards, committees, juries and taskforces)
• Conflict of Interest Policy for Award Committees

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Procedures for Planning a Conference Program

• Introduction
• Criteria for Programs
• Timeline
• Form A - ALA Annual Conference Program Proposal Form
• Form B - Final Proposal Form
• Form C - Co-sponsorship Proposal Form
• Form D - Program Evaluation Form
• Form E - Program Evaluation Summary Form
• Download the full Procedures for Planning a Conference Program (PDF)
• Benefits of Speaking at YALSA Programs (also available in PDF)
• FAQ on Sponsorship for YALSA Programs and Events (also available in PDF)
• Presenter Tips (also available in PDF)

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Office Staff

• YALSA Staff Directory

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Publication Resources

• Publication Proposal Form
• Publications Manual (including Annotations Procedures) (PDF)
• Position Description for Young Adult Library Services Editor
• White Papers Guidelines
• Handbook Appendix E - Manual of Style (PDF)

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Awards and Grants Applications & Forms

Member Awards & Grants

• Baker and Taylor Conference Grants Application Form
• BWI Collection Development Grant
• Greenwood Publishing Group Service to Young Adults Achievement Award
• MAE Award for Best Literature Program for Teens Application Form (PDF)
• Frances Henne/VOYA Research Grant Application Form
• Great Books Giveaway Application

Literary Awards & Selected Lists

• Alex Awards Policies and Procedures
• Alex Awards Nomination Form
• Amazing Audiobooks for Young Adults Policies and Procedures
• Amazing Audiobooks for Young Adults Nomination Form
• Best Books for Young Adults Policies and Procedures
• Best Books for Young Adults Nomination Form
• Fabulous Films for Young Adults Policies and Procedures
• Fabulous Films for Young Adults Nomination Form 
• Great Graphic Novels for Teens Policies and Procedures
• Great Graphic Novels for Teens Nomination Form
• Margaret A. Edwards Award 
• Michael L. Printz Award Committee Policies and Procedures
• Michael L. Printz Award Nomination Form
• Odyssey Award
• Policies and Procedures for Outstanding Books for the College Bound
• Popular Paperbacks for Young Adults Committee Policies and Procedures
• Popular Paperbacks for Young Adults Nomination Form
• Quick Picks for Reluctant Young Adult Readers Policies and Procedures
• Quick Picks for Reluctant Young Adult Readers Nomination Form
• William C. Morris Award Policies and Procedures
• William C. Morris Award Nomination Form
• YALSA Award for Nonfiction Policies and Procedures
• YALSA Nonfiction Award Nomination Form

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Podcasts

YALSA Leadership Podcast

This podcast discusses YALSA's committees, webtools, and important topics including YALSA's organizational rules and bylaws, YALSA's finances, program planning, publishing with YALSA, YALSA web tools, and YALSA's blog.

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